Be it a business trip or leisure travel; we spend a lot of time trying to book the best hotel around the vicinity. After a long day of work or exploring the city, we need the best hotel to rest in. Hotels must ensure that they provide top-quality service to their customers. But this isn’t always easy as there are many people to serve and little time to do it. This is where Xtract.io ‘s data management platform brings game-changing solutions to the table!

Data management in the hospitality industry

A good data management system (DMS) is important for hotels because it enables them to manage the vast data involved in their business in a secure and organized way. This can include managing the record of reservations, room prices, and inventory, collecting taxes and fees, customer transactions, tracking customer feedback, and more. Further, it allows the hotel managers to view all their customer information in one place to understand better who their customers are and how best to serve them.

Data management includes features such as data extraction, integration, aggregation, analysis, quality, governance, and security.  All these features add up to make a comprehensive solution that will support your overall business goals. So, if you want to improve your hotel’s performance and overall operations, invest in a good data management system!

What are the havocs faced by hotels in handling data?

The hospitality sector continues to evolve. This means meeting customers where they are – online, in the booking process, during check-in and check-out, and beyond. However, with these advancements, hoteliers face several challenges in handling data. Here are four of the most common issues:

  1. Understanding customer needs

Digitalization has made it easier for customers to stay connected and find information about hotels, but it has also become difficult for hotels to understand their customer behavior. They struggle to track individual customers across different channels. Further, the vast amounts of data provide a little context for individual preferences. This limits their ability to customize marketing messages and experiences based on each guest’s preferences.

  1. Adopting technology 

Hotels need to handle traffic surges while providing a seamless experience for their guests. This means they must integrate new technologies to keep up with rapidly evolving trends in the hospitality industry. For instance, manually handling the guest data during check-ins is time-consuming. This could often put off the guests after a tiring journey. Hence, it is important to have an organized system in place to quickly manage large volumes of data and customer relationships more efficiently.

  1. Providing personalized experiences 

With so much data available, the hospitality industry has difficulty providing personalized experiences to their guests. For instance, today, most guests book their stay online through various social media and booking websites. Hence, reading and responding to individual queries of the guests can be difficult and time-consuming for the hotels. This makes it difficult for hotels to tailor their services for each guest.

  1. Protecting data

 As data continues to grow in volume and complexity, hotels are struggling to keep up with the privacy of the personal data of their guests. Hence, hoteliers need to protect their data against accidental or intentional breaches. This includes setting up policies on who may access guest information, for what purposes, and under what conditions. This way, you can encrypt sensitive information at all levels of the organization. 

5 important features to check for in a data management platform

Data management is an essential component of hotel operations. It ensures that only the relevant data is available for use in decision-making. Further, it can help hotels to optimize their processes, identify opportunities and threats, and manage resources more effectively. Here are 5 important solutions offered by data management to help hotels handle data effectively:

1. Data extraction

Data extraction can be a valuable tool for hoteliers in managing data. With high volumes of data being available, it is essential to extract the necessary information in a format that is easy for them to understand. This can be done through data extraction, extracting relevant data from various sources and organizing them into manageable formats.

One example of how extracting data efficiently helps hotels is by providing them with insights into their customer journey. This could include understanding where customers are coming from, what pages they visit on the website, and which ads generate the most clicks. 

2. Data analytics

One of the most common uses for data management is predictive analytics. This includes deriving insights into customer behavior, tracking sales performance by department, and measuring marketing efforts. By analyzing how customers are using your services, you can identify areas that need improvement or where new marketing strategies should be implemented.  In addition, it can help hotels spot trends and make informed business decisions.

For example, hotels can develop more specific advertising strategies by understanding customer preferences and behaviors. Additionally, this information can improve the guest experience by tailoring services such as amenities. Check Xtract.io data analytics platform to know more. 

3. Data aggregation 

By aggregating data from various sources, hotels can ensure that all the relevant information is available in one place and make informed decisions. With a centralized system, hotels can easily analyze customer behavior across channels and offer targeted offers based on past purchases or browsing patterns. 

This information is then used to formulate marketing strategies targeting specific demographics or market segments. It is also possible for hotels to use this data as input when making changes or upgrades to their facilities. You can increase efficiency and provide superior guest experiences year-round by improving data collection and management. 

Check how our data aggregation platform enables you to aggregate data from multiple datasets and make timely decisions. 

4. Data integration

A data integration tool allows hotels to access data from anywhere in a secure and manageable manner. This is important as they operate across multiple platforms, including online booking systems, CRM systems, and reservation engines. The data can be quickly integrated, and various departments can work together more effectively. Additionally, it enables hoteliers to keep track of all customer transactions in one place, leading to improved marketing efforts and increased revenue.

Check how Xtract.io’s effective data integration tool can help you improve overall performance while meeting your customers’ needs.

5. Data quality

Poor data is the worst disaster for any business, and the hospitality sector is no exception. It can lead to increased costs, inefficient marketing efforts, and a bad reputation. A data quality tool helps hotels identify and correct errors in their database to make better decisions based on accurate information.

Our data quality feature checks the extracted data for accuracy and validates it with a data accuracy score. Check how!


With Xtact.io data management platform, hotels can manage their data efficiently and effectively, reducing the time spent on data entry and retrieval. Find out more about our platform and how we can help you achieve success. Request a free demo!

Author

Content writer by profession. When I’m not writing, I’m either traveling with my dog, surfing on a new beach or baking cakes at home.

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